How to make an application

1. First of all you must make sure that you are eligible by reading the information on the funding lines and the eligibility criteria very carefully.

2. Make sure that the travel for which you are making the request will take place after the opening date of the forthcoming candidacy. Please check the dates of selection often as they are subject to change. However deadlines are fixed and will not change at least one month before the deadline.

3. Fill in the form in the section “Apply for a travel grant” with your contact details, your status, your artistic field, the place and date of departure, and your destination. This form is inactive between calls so you can only fill it in during the calls for application.

The office of the Cimetta Fund will process your request and send you by email a link to a more detailed online form within 3 days maximum. This form will correspond to one of the funding lines and will ask you to provide more complete information on your professional background, your project and your aims.

4. Please fill in the second form very carefully either in French or in English or in Arabic. Be concise and clear to maximise your chances of success.

Remember that the Cimetta Fund only reimburses one international return ticket per person and visa costs if necessary.

You can only make one request for travel per application.

The estimation of your ticket cost must be plausible.

You may also send a scanned copy of the invitation letter from the organisers of the event, residency, etc. you are going to.

The host organisation will also have to fill in a short online form to explain why they have asked you to attend the event, residency, etc.

Remember the applicant must indicate his or her own email address on the online form.

Please do not send any other material with your application. 

5. Send the form before the deadline.

Deadlines and selection dates are

In 2013 there will be four open calls and four selection sessions as follows :

First call for applications: from 1^st to 31st January 2013

Funding lines open: RCF/Regione Puglia and RCF/Marseille-Provence 2013

Processing the applications: 1 to 15 February 2013

Evaluation of requests by experts: 15 February to 15 March 2013

Validation of final selection by Board: 15 to 31 March 2013

Response to candidates: 1^st April 2013

Second call for applications: from 1^st to 31st March 2013

Funding lines open: all funds

Processing the applications: 1 to 15 April 2013

Evaluation of requests by experts: 15 April to 15 May 2013

Validation of final selection by Board: 15 to 31 May 2013

Response to candidates: 1^st June 2013

Third call for applications: from 1 to 30 June 2013

Funding lines open: all funds if funding still available

Processing the applications: 1 to 15 July 2013

Evaluation of requests by experts: 15 July to 15 August 2013

Validation of final selection by Board: 15 to 31 August 2013

Response to candidates: 1st September 2013

Fourth call for applications: from 1 to 30 September 2013

Funding lines open: all funds if funding still available

Processing the applications: 1 to 15 October 2013

Evaluation of requests by experts: 15 October to 15 November 2013

Validation of final selection by Board: 15 to 30 November  2013

Response to candidates : 1 December 2013

Processing the applications

After the deadline all the requests are processed and a list of eligible candidates is posted on this website. This process allows candidates to see if their candidacy has been received by the office. An automatic reply is sent to each applicant from our web hoster, but errors have occured during this process, so it is wise to check that your name is on the eligibility list. If it is not, it may be because we haven't received it or because your application does not comply with the criteria. Experts have a month to make their evaluation. The Board of directors has 2 weeks to approve the selection and then the office informs the candidates by email on the decision and the amount granted. If the decision is negative then applicants will be informed of the reason for refusal.

If you are successful you must download the Cimetta Fund logo from the website and use it on your communication documents/material.

You will be asked to make a report on your travel experience. Please make sure that you send us all the details of your trip and that you respond to all the questions formulated. The information you provide helps us to build up knowledge that can further mobility schemes in the Euro-Arab space through research and evidence-building.

You will receive the reimbursement of your international travel/visa costs once the office has received the following documents:
- The scanned copy of your used travel tickets and/or invoice indicating your name, date of travel, place of departure and destination, price. The grant cannot be given to someone else if you are not able to travel.
- A report of your trip using the report form that was sent to you.
- Bank details to make the transfer. The grant may be transferred to someone else’s account. In that case, we require a letter of authorization from the grantee.
If you do not send these documents within two months of your return your grant will be cancelled.